Based on an analysis of the types of errors encountered over the past year, the user has set criteria for accepting the daily invoice files from the divisions. The criteria are shown in the file description. See Sources of Data—Reports and Files.
The daily invoice file must be verified, before being passed on to the accounting department for processing. The verification will include all the items specified in the file description. These include items such as invoice date OK, division # OK, amounts OK, and totals are in balance with the details.
When the file is verified, the two totals (Invoice Amount and Cost) must be saved, for each of the three divisions—meaning that six variables are calculated. These amounts will be used for weekly reasonableness checks, which are defined in rule ARWARN05.
Any data not meeting the balancing criteria must be reported.
