GIVETO Option – Distributing Reports to Other Users

The G (GIVETO) option requests that a copy of a decollated report be provided to another user. By default, only users in the Recipient Tree can be specified. However, if the SUS2TRE Profile variable is set to N (No), the Recipient Tree is not checked for the specified users.

This option opens the Give To window in the Report list.

Note: This option can only be specified for reports that have been decollated. Before the reports have been decollated, copies of reports can be assigned to other users by specifying the user names in the Additional Users field.

Figure 108 GIVE TO Option Window

ACTIVE LIST   <D>  JOB          REP                      USR          CHILD (U)

COMMAND ===>                                                    SCROLL===> CRSR

O USER     REPORT               ODATE     PAGES    LINES V N STATUS

  JONES    REPORT7             

                                08/0 +----------------------------+ ted

G ROBERT   REP42                     | CONFIRM       : Y          |

                                <----| GIVE TO USER  : ACCTMGR    |

  ROBERT   REP44                     | INCLUDE NOTES : Y          |

                 T              08/0 +----------------------------+

  ACTG02   INVTORY             

                                08/08/00      4        4 V   Decollated

====== >>>>>>>>>>>>>>>>>> NO MORE REPORTS IN THE LIST <<<<<<<<<<<<<<<<<< ======

V VIEW E EDIT P PRINT U UPDT I INS D DEL N NOTE A ADD INFO G GIVETO   13.16.13

The Give To window enables you to specify who is to receive a copy of the report and whether or not notes are to be included with the copy of the report.

The following values can be specified:

Table 99 GIVE TO Option Window Fields

Pressing the REFRESH key (PF04/PF16) adds to the Report list the copies given to other users. The name of the user that provided the report is displayed in the FROMUSER field of the User Report List screen.

Copies of reports provided by the G (Give To) option have a status of Decollated. They can be printed by entering option P (Print), or viewed by specifying option V (View).

Copies of reports have no Subscribe status.

Copies of reports have Approval status of the original reports if the Approval process has finished. If the Approval process has not finished, a warning message is issued in the Give To window. In this case, copies of the reports have no Approval status.