Adding Text to Overlay Lines

Text can be typed in overlay lines in the Edit Report Lines and Columns screen. Any text typed in an overlay line appears in the line inserted in the report.

In this exercise you will return to the Edit Report Lines and Columns screen and type dots in the overlay lines so that records are separated by a dotted line instead of a blank line.

1. Press the QUICKVIEW key (PF04/PF16) to display the Edit Report Lines and Columns screen.
2. Set the cursor in the first column of the overlay line under Felsen's record.

   Figure 82 Edit Report Lines and Columns Screen with Blank Lines

        66045    W. MAY            04    35,000   XXX-YY-ZZZZ      4

        66047    A. FELSEN         08    27,500   XXX-YY-ZZZZ      2

   O   

        66050    T. HUBERTY        08    27,500   XXX-YY-ZZZZ      2

        66052    K. WOOD           08    26,000   XXX-YY-ZZZZ      2

3. Use the period character (.) to type dots in the Overlay line from column 1 through column 109 (the length of your report data).

   Note: Use the RIGHT key (PF11/PF23) to shift the display right.

   Figure 83 Filling Blank Lines in Edit Report Lines and Columns Screen

         156.00     114.00   01    06

         154.00     222.00   01    07

   O ...............................

         157.00     222.00   01    07

         158.00     292.00   01    07

4. Press the LEFT key (PF10/PF22) twice to shift the display back to its original position.
5. Set the cursor in the first column of the Overlay line under Lambert's record. Fill in the Overlay line with dots (as you did in the first Overlay line).

   Figure 84 Repeating Blank Line Filling Operation

        66059    L. WEST           26    38,000   XXX-YY-ZZZZ      2

        66078    N. LAMBERT        18    29,000   XXX-YY-ZZZZ      3

   O   

        66093    J. SHARPTON       09    29,000   XXX-YY-ZZZZ      3

        66112    K. BENNETT        04    29,000   XXX-YY-ZZZZ      3

6. Press the LEFT key (PF10/PF22) twice to shift the display back to its original position.

   The screen looks as illustrated in Figure 85.

   Figure 85 Effect of Inserting and Filling Blank Lines

   -----------------  CONTROL-D - EDIT REPORT LINES AND COLUMNS  ----------(U.E.1)

   COMMAND ===>                                         SP CHAR    SCROLL===> CRSR

   USR DEMO     REP EMPLOYEES-MARKETING  JB JDEMO    RULER DEFAULT   TYPE VIEW

   O ----+----1----+----2----+----3----+----4----+----5----+----6----+----7----+--

   H 1            E M P L O Y E E S     R E P O R T    -----    FOR MARKETING   DE

   H  EMPLOYEE     EMPLOYEE     OFFICE  ANNUAL  SOCIAL        NO. OF      JOB CLAS

   H     NO.         NAME         NO.    SAL    SECURITY NO.  DEPENDENTS    CODE

   H  --------  --------------  ------  ------  ------------  ----------  --------

        66002    A. HABER          07    31,000   XXX-YY-ZZZZ      2

        66019    K. HARARI         16    35,500   XXX-YY-ZZZZ      3

        66043    K. TURRO          02    29,000   XXX-YY-ZZZZ      1

        66045    W. MAY            04    35,000   XXX-YY-ZZZZ      4

        66047    A. FELSEN         08    27,500   XXX-YY-ZZZZ      2

   O .............................................................................

        66050    T. HUBERTY        08    27,500   XXX-YY-ZZZZ      2

        66052    K. WOOD           08    26,000   XXX-YY-ZZZZ      2

        66056    H. RUNDLE         08    26,000   XXX-YY-ZZZZ      2

        66059    L. WEST           26    38,000   XXX-YY-ZZZZ      2

        66078    N. LAMBERT        18    29,000   XXX-YY-ZZZZ      3

   O .............................................................................

        66093    J. SHARPTON       09    29,000   XXX-YY-ZZZZ      3

        66112    K. BENNETT        04    29,000   XXX-YY-ZZZZ      3

        66113    T. OGURA          03    28,000   XXX-YY-ZZZZ      4

   OPTIONS: H HEADER F FOOTER D DELETE C COLUMNS I INSERT B BEFORE        16.46.56

   Note: For purposes of this guide, you only filled in two Overlay lines with dots. In normal practice, if you want dotted lines between every five records, you must add dots to all the Overlay lines.

7. Press the QUICKVIEW key (PF04/PF16) to display the Report Viewing screen, where the results of the edits can be seen.

   Figure 86 Report Viewing Screen after Editing

   ------------- CONTROL-D/V REPORT VIEWING   NOTES    1   PAGE      1 OF        3

   COMMAND ===>                                                   SCROLL ===> CRSR

   USR DEMO     REP EMPLOYEES-MARKETING  JB JDEMO    04544 DT 050500 RUL DEFAULT

   ----+----1----+----2----+----3----+----4----+----5----+----6----+----7----+----8

   1            E M P L O Y E E S     R E P O R T    -----    FOR MARKETING   DEPAR

   EMPLOYEE     EMPLOYEE     INSURANCE  OFFICE  SOCIAL

       NO.         NAME                    NO.   SECURITY NO.

   --------  --------------  ---------  ------  ------------

     66002    A. HABER           212.00    07     XXX-YY-ZZZZ

     66019    K. HARARI          068.00    16     XXX-YY-ZZZZ

     66043    K. TURRO           112.00    02     XXX-YY-ZZZZ

     66045    W. MAY             114.00    04     XXX-YY-ZZZZ

     66047    A. FELSEN          222.00    08     XXX-YY-ZZZZ

   .........................................................

     66050    T. HUBERTY         222.00    08     XXX-YY-ZZZZ

     66052    K. WOOD            292.00    08     XXX-YY-ZZZZ

     66056    H. RUNDLE          219.00    08     XXX-YY-ZZZZ

     66059    L. WEST            222.00    26     XXX-YY-ZZZZ

     66078    N. LAMBERT         200.00    18     XXX-YY-ZZZZ

   .........................................................

     66093    J. SHARPTON        222.00    09     XXX-YY-ZZZZ

     66112    K. BENNETT         120.00    04     XXX-YY-ZZZZ

     66113    T. OGURA           220.00    03     XXX-YY-ZZZZ

   CMDS: FIND str (PREV), EDIT, RULER on/off/name, VALUE, N n P n        08.16.47

By typing dots in only the first two overlay lines in the Edit Report Lines and Columns screen, you actually added dots to the sixth line and the eleventh line of any report page. Therefore, the dotted lines will appear whenever you display the first screen of any report page in the Report Viewing screen, presuming the same ruler is applied.

As noted earlier, to display dotted lines in the remaining screens of each report page, you must add dots to the remaining overlay lines in the Edit Report Lines and Columns screen.